How to correct digital documents with PDF Annotator?

Available for Windows 7, 8.1 and 10 operating systems, PDF Annotator is an effective and relevant tool to help teachers in the correction of their digital copies, but also for annotations of official documents, modifications of specifications, and all kinds of changes to PDF documents.

More complete than most free PDF editors, PDF Annotator invites you to discover all of its many features during a 30-day trial period.

To present the software and discover the main tools, we will take the example of a teacher who receives a copy of a student sent in image format.

PDF Annotator interface

Intuitive and simple to use, the PDF Annotator interface allows you to quickly access its many features by offering several shortcuts arranged at the top and in a window lateral.

Accessible in the various drop-down menus in the main menu, the selection and editing tools are also visible in the form oficons in a toolbar above the workspace (see section 1. of the screenshot). You will find there in particular, the lasso for a freehand selection, the buffers, the arrows, the inserts to insert text, the cropping command, the eraser, the underlining tools, image insertion or even change of colors of the line.

Users can also find the commands for drawing and inserting shapes in the left side window (see section 3. of the screenshot). They will have more colors, and will be able to add their favorite or regularly used tools in the insert with the heart in order to find them more easily. Stamps, markers and other editing tools are also displayed.

Navigating the document is also made easier thanks to the upper side window and its tabs (see section 2. of the screenshot). You can thus go from one page to another, add bookmarks (for a product catalog for example), or even access certain annotations directly. The last tab allows you to view the attachments and appendices that can accompany the PDF file.

To finish the presentation of PDF Annotator, it is important to underline the possibility of opening several PDF documents and of navigating from one to the other via a system of tabs.

Finally, know that theapplication also allows adding, moving and extracting pages in a document, as well as inserting pages from another file. Protection by password, printing and fusion are among the many features of PDF Annotator.

Open an image with PDF Annotator

To get to the heart of the matter, and better understand the many possibilities offered by this software, we will take the example of a teacher receiving a digital copy of one of his students. The latter generally take a photo of their worksheet and send it as is, in image format.

The teacher must therefore first convert the image to PDF format in order to edit it and apply annotations to it.

To do this, use the context menu (right click) on your image, and open it with PDF Annotator.

The software starts and prompts you to choose the position, background and orientation of your page.

A new PDF file is then created and the image is then automatically inserted into the first page.

Straighten or rotate an image

If you notice that the image is not correctly positioned, you have several options to straighten and modify it.

Simply click once on your image to select it and go to the main menu. Click the Edit> Selection> Rotate menu.

You can also click on the Edit> Edit image menu. A new window containing several image processing tools is offered. You have in particular the possibility of cutting, straightening, rotating, but also changing the background. This command is also available via a right click on the image.

Annotate, highlight and comment on your documents

If you want to insert a colored rectangle with a comment or any other text content, the easiest way is to go to the left side menu. In the 3rd tab, you will find different color inserts with several font sizes. Of course, you have the option of creating your own comment inserts, but we'll see that later.

Other tools such as semi-transparent fluorescent highlighters are also available and accessible in the tabs. PDF Annotator has a smart and handy tool that automatically detects and straightens straight lines that you draw freehand.

Stamps, arrows and other shapes

To make your life easier and make your corrections visually more positive, PDF Annotator provides you with predefined stamps and shapes, such as free-size semi-transparent rectangles, dotted arrows, etc. For stamps, you can place wherever you want on the document, emoticons, mathematical symbols, but also a date stamp and all kinds of icons.

Create and import tools

Although the choice of tools is already very extensive, it is also possible to create new elements or customize existing ones.

To do this, go to the tools tab that interests you, and click on the small + symbol at the top of the window.

A new window then opens, and offers to create a new graphic object. You will first have to choose its type, then specify its color and its different characteristics.

If you want to add a new text tool, you can customize the font, size, color, style, etc. For stamps, you will be able to insert an image, or even a signature, which you can affix on any page of your document.

Also note that PDF Annotator allows you to import or export your graphic tools in order to harmonize your comments with your colleagues for example.

Save the document

Once your comments and modifications are complete, you have several ways to save your document.

You can go through the PDF Annotator virtual printer, via the Edit> Print menu. Note that you have the option of saving or printing your document with or without the annotations.

But you can also save your document with the traditional command Edit> Save as …

In conclusion, PDF Annotator is a complete, practical and efficient tool which allows you to process, modify, arrange, convert, personalize, print and adapt any PDF document.

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